Career Opportunity
Special Events Manager
Job Description
Reno and Lake Tahoe Region / Northern Nevada and California
Job Responsibilities
In this role, you will coordinate and be responsible for all special event activities and logistics for approximately 12 public performances, backstage VIP receptions, and approximately six private events in the Reno and Lake Tahoe region for the Reno Jazz Orchestra (RJO). Your responsibilities will be part-time, year-round, and include consistent coordination with the RJO team members, concert venue staff, guest artist staff, and guest services at all events. You will also assist the Program Development Director.
Job Highlights
Event Coordination
- Develop and manage event timelines and coordinate with the RJO team and venue contacts.
- Develop and retain good working relationships with venue managers, guest artists, and artist management.
- Secure and complete all necessary venue permits.
- Manage ticketing program
- Create performance listing and seat maps within the ticketing system
- Monitor sales and troubleshoot as needed
- Oversee all virtual and on-site ticket sales processes throughout the year
- Coordinate VIP donor seating
- Manage day-of tasks
- Oversee on-site event ticketing and staffing
- Oversee all food and beverage activities
- Recruit volunteers, schedule, train, and acknowledge
- Ensure merchandise and collateral materials are on-site and sales are managed
- Manage guest artist relations
- Secure travel and lodging
- Address guest artists' requirements (re: food, beverage, accommodations)
- Create and oversee all concert and private events' pre- and post-event activities that may include yet not limited to:
- Overall venue scheduling, timeline, responsibilities, contacts
- Event staffing and training
- Partner vendor contracts
- Food and beverage (menu budgeting, election, set-up, delivery, clean-up)
- Decorations
- Supplies (programs, promotional materials, etc.)
- Guest gifts
- Post-event evaluation (internal/team)
- Post-event thank you notes
- Participate in the Program Development Committee meetings
- Assist the Program Development Director as needed
Program Development Assistant
Qualifications
- A minimum of 4 years' experience in event coordination and hosting special events for up to 500 people
- Ability to work in a highly responsible, time-sensitive and fast-paced environment
- Flexible schedule (night/weekend hours required)
- Highly self-motivated with impeccable attention to detail
- Excellent interpersonal skills
- Proficiency in Google Drive, Word and Excel
- Ability to lift 20 pounds
- Reliable transportation a must
About the Reno Jazz Orchestra
The Reno Jazz Orchestra (RJO) has been based in Northern Nevada for over 25 years and was formed by musicians who performed and traveled the world with acts such as Frank Sinatra, Sammy Davis Jr., Elvis Presley, Natalie Cole, Luciano Pavarotti and other legendary performers. The tradition of jazz excellence set by the founders continues today with jazz professors, educators and graduates from the University of Nevada, Reno, jazz studies program setting new performance standards.
The organization also includes the Reno Youth Jazz Orchestra (RYJO) which was established in 2006. Our mission is to assemble, by audition, the top middle and high school jazz talent in the Reno-Sparks-Carson-Tahoe communities to provide opportunities for performance, preservation, appreciation, and study of jazz.
The EL Cord Foundation, Nevada Arts Council, National Endowment for the Arts, Art Works, Thunder Vick & Co., Tanglewood Productions, City of Reno, Absolute Music, Parasol Tahoe Community Foundation, J Resort and the RJO Circle of Friends, Band Partners and Band Fans support the Reno Jazz Orchestra.
Pay
Contract position and commensurate to experience: $25 - $30 / hour
Immediate start date preferred
Contact
Interested candidates should send a resume and cover letter to:
Vernon Scarbrough, Executive Director
Reno Jazz Orchestra
vernon.scarbrough@renojazzorchestra.org
(775) 372-6160
The RJO is committed to a diverse and inclusive working environment. The RJO is an equal opportunity employer and does not discriminate based on race, sexual orientation, disability, national origin, protected veteran status, age, gender, gender identity, or other legally protected status.